Association
of Retired Council Officers (Kingston) (ARCO)
Privacy
Policy
Who we are
ARCO is an
unincorporated association managed by a Committee elected by its members at the
Annual General Meeting. The Secretary is
Martin Longhurst and the Treasurer is Jenny Longhurst, both resident at
Mayfield, Hoe Lane, Abinger Hammer, Dorking, RH5 6RS. Telephone 01306 730321 secretary@arco-kingston.org.uk
or treasurer@arco-kingston.org.uk
How we collect information from you?
We obtain information
about you from membership and booking forms.
What type of
information is collected from you?
We collect your name and
contact details and particulars of your bookings for ARCO functions and
outings.
How is your
information used?
We use your information to
·
send you
periodic newsletters
·
maintain your
subscription record
·
fulfil your
requirements during functions and outings
·
carry out our
obligations arising from your membership
You can opt out of any or
all of our communications at any point by contacting the Secretary or opt out
of emails by using the unsubscribe link to be found at the foot of our
circulated emails.
How long do we
keep your information?
We only keep current
electronic records, but we hold personal data in hard copy indefinitely.
Who has access
to your information?
The Secretary and
Treasurer maintain and control the data.
It will only be shared with other Committee members or officials as far
as is necessary for them to perform their duties.
Your data will not, under
any circumstances, be sold or rented to any third parties nor shared with third
parties for their marketing purposes.
Your data may be shared
with third parties working on our behalf as far as is necessary for the
distribution of postal or electronic communications.
Accessing,
updating and deleting your data
You have the right to ask
for a copy of the information we hold about you. You can request a copy of this
data at any time by contacting the Secretary.
If your details change or
the information we hold becomes inaccurate or out of date, please let the
Secretary know and he or she will rectify your data.
If you would like us to
delete or erase your personal information from our systems, then we will do so
within 30 days and provide confirmation of this. To request that your personal
data is erased, please contact the Secretary.
Please note you will no longer receive any communications from the
Association.
How we keep
information secure?
We have implemented measures to protect your personal data from
unauthorised access, Improper use or disclosure and unauthorised modification.
Use of
‘cookies’
Our website does not use
cookies.
Complaints
If you wish to raise a
complaint about how the Association has handled your personal data, then please
contact the Chairman. If you are not satisfied with our response or believe we
are not processing your personal data in accordance with the law, you can
complain to the Information Commissioner’s Office (ICO).
Review of this
Policy
This policy was adopted by
the Committee on 15 October 2018. We
will keep it under review. It was last
reviewed on 25 January 2023.